Bidder Inquiries

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Inquiry #1: Looking at project plan sheet C-20, there is a note pointing to what appears to be an existing fence line, labeled 10' CHAIN LINK GATE (TYPE CL-6) (2 TOTAL). Can we get some clarifications as to whether this will be a double swing gate or a double slide gate. It looks like the existing double swing gate is getting removed under bid item #175. The existing gate that is getting removed is a chain link double swing gate. Can we please get some clarification as to what type of gate Bid Item #173 is going to be, whether this will be a double swing gate with two 10 wide gate leafs or if this is going to be a double slide gate with two 10 wide gate leafs.
Inquiry submitted 11/29/2018

Response #1:Submitted for consideration.
Response posted 11/30/2018


Response #2:Gate will be 10' double swing gate. This new gate permanently replaces what is relocated during staging.
Response posted 12/06/2018




Inquiry #2: Can Caltrans check and fix the intermediate lengths for design heights for Retaining Wall #2 on plan sheet 292?
Inquiry submitted 11/29/2018

Response #1:Submitted for consideration.
Response posted 11/30/2018


Response #2:No changes. Relocate gate is for pay item as shown in Note 5AD1 on SCD-1.
Response posted 12/06/2018


Response #3:Bid per plan.
Response posted 12/06/2018




Inquiry #3: Per Bid Item No.176 Relocate Gate, it is unclear as to which existing gate is to be relocated. Can we get further clarification as to which gate is to be relocated per Bid Item No. 176.
Inquiry submitted 11/30/2018

Response #1:Submitted for consideration.
Response posted 11/30/2018


Response #2:No changes . Relocate gate is for pay item as shown in Note 5AD1 on SCD-1.
Response posted 12/05/2018


Response #3:Bid per plan.


Response posted 12/06/2018




Inquiry #4: On plan sheet 173 (Q-1), there is no HMA quantity shown on the Roadway Quantities Table associated with the textured HMA. Are we to assume that the import and placement of the HMA for the Textured HMA is incidental to bid item No. 86 Textured Hot Mix Asphalt?
Inquiry submitted 12/03/2018

Response #1:Adhering to Section 39-2.02, import and placement is included in the bid item No. 86 Textured Hot Mix Asphalt.
Response posted 12/06/2018




Inquiry #5: Can you please tell us the dollar amount of the charges for bid items #216 Water Meter Charge and #217 Irrigation Water Service Charge. The table provided in the specs under 5-1.20E does not show charge $$.
Inquiry submitted 12/05/2018

Response #1:Submitted for consideration.
Response posted 12/06/2018


Response #2:Contact local water authority for charges.
Response posted 12/06/2018




Inquiry #6: Please provide a map showing parcel numbers for the parcels referred to in section 10-1.03
Inquiry submitted 12/05/2018

Response #1:Submitted for consideration.
Response posted 12/06/2018


Response #2:Please see the Project Information Handout under Additional Information section for a map showing all parcel numbers.
Response posted 12/06/2018




Inquiry #7: There are no amount shown in the Special Provisions for Water Meter Charges (Bid Item #216) and Irrigation Water Service Charges (Bid Item #217). Please provide amounts for these two bid items.
Inquiry submitted 12/05/2018

Response #1:See response to Bidder Inquiry #5 above.
Response posted 12/06/2018




Inquiry #8: 1. Please confirm that structural section 5, 6, 7 & 8 will not get any RHMA.

2. Please confirm that on First Street (S1 Line), final lift of AC are combination of RHMA (Section 1) and HMA (Section 8) between Station 10+00 and 12+50.

3. Please add excavation for all Bio-Retention facilities shown on the drawings to the earthwork quantity table.

Inquiry submitted 12/06/2018

Response #1:Submitted for consideration.
Response posted 12/06/2018




Inquiry #9: Irrigation plan page IP-2 and bid line item 160 call for an irrigation booster pump. This item is covered in section 74 of the standard specifications. Plans and specs do not call out a specific booster pump for this bid. So we can accurately bid this line item, please provide a specific manufacturer, model number, flow rate and boost required for this project. If our time frame is to short for this perhaps providing an allowance for bid purposes would be acceptable.
Inquiry submitted 12/10/2018

Response #1:Submitted for consideration.
Response posted 12/10/2018


Response #2:Irrigation Booster Pump minimum requirements are as shown on the plans and per standard specification 74-4.
Response posted 12/11/2018




Inquiry #10: Sheet EQ-1 shows Sheet E2 as bid Item "MODIFYING EXISTING ELECTRIC SYSTEM" but there is no bid Item for this work.

Also EQ-1 doesn't show Sheet E4 but there is a BI 166" "REMOVE EXISITNG ELECTRICAL SYSTEM (CITY STREET)"

Please clarify

thank you

Inquiry submitted 12/10/2018

Response #1:Submitted for consideration.
Response posted 12/11/2018


Response #2:Please see Bid Item #215 for "MODIFYING EXISTING ELECTRICAL SYSTEM".

See table on E-4 for information of items included in "REMOVE EXISTING ELECTRICAL SYSTEM (CITY STREET)".

Response posted 12/12/2018




Inquiry #11: Would like to confirm on Bid Item #122, that the unit of measure is CY and not TON? We believe it should be TON. Please advise
Inquiry submitted 12/10/2018

Response #1:Submitted for consideration.
Response posted 12/11/2018


Response #2:Bid Item #122 "CLASS 3 PERMEABLE MATERIAL (BLANKET)" is paid for as CY.
Response posted 12/12/2018




Inquiry #12: Couple of irrigation items we need clarification on;

- How many existing Backflows are there?
- On the irrigation plans there is shown what appears to be new booster pumps, but there is no model # shown on the specs. Please advise if these booster pumps are indeed new- what the model numbers are.
- There is roughly about ~100' of 3" Irrigation Mainline that is shown on the irrigation quantity sheet- but this mainline is never shown on the plans or specs. Please advise if there is 3" mainline on this job.

Inquiry submitted 12/10/2018

Response #1:Submitted for consideration.
Response posted 12/11/2018


Response #2:The only backflow that is identified is for the new irrigation system.

See Section 74 of the standard specifications. Whatever is submitted by the chosen contractor will be reviewed per standard specification section 74.

Per note 3 on Sheet IP-1, these 3" pipes are for future use as needed.

Response posted 12/12/2018




Inquiry #13: Please consider an extension for DBE submittals or a postponement of the bid date as this projects DBE Commitment and Good Faith documentation would be due over the holidays.
Inquiry submitted 12/11/2018

Response #1:Submitted for consideration.
Response posted 12/11/2018


Response #2:Addendum 2 moved the bid opening to December 20, 2018.
Response posted 12/12/2018




Inquiry #14: In response to your answer for bid inquiry number 5. I think all the contractors would like the dollar amount for the fees to come from Caltrans. Each contractor can call and talk to someone different and get a different fee amount. If you don't know the fee please put an allowance amount in the bid.
Inquiry submitted 12/11/2018

Response #1:Submitted for consideration.
Response posted 12/11/2018




Inquiry #15: Would Caltrans consider postponing the opening of the bid until after New Year? Maybe the week of January 7th?
The bid has been pushed to December 20th, not many contractors are working on Christmas Eve and Christmas Day is a holiday for most everyone. This only leaves two days to prepare the DBE documents, not fair to the contractors.

Inquiry submitted 12/11/2018

Response #1:Submitted fro consideration.
Response posted 12/11/2018




Inquiry #16: This project is currently scheduled to bid on 12/20/18, the week before the holiday break. We are hearing that many DBE & Non-DBE subs & suppliers will not be working the week of the 17th or the 24th. We intend to close our offices between 12/21/18 and 1/1/19. We are certain that we can provide Caltrans with a more competitive bid, including more comprehensive DBE participation, if the bid date is extended to the week of 1/7/19.
Inquiry submitted 12/11/2018

Response #1:Submitted for consideration,
Response posted 12/11/2018




Inquiry #17: Regarding your response to Inquiry #9, we require the minimum static pressure at the POC to be able to get a quote on a pump. My question is, why is there any need for a pump there? The irrigation system is all drip and bubblers, which have operating pressures 20 psi and below. The largest draw on any valve is less than 15 GPM. Unless the static pressure is below 25 psi there is no need for a pump.
Inquiry submitted 12/11/2018

Response #1:Submitted for consideration.
Response posted 12/12/2018


Response #2:A booster pump is necessary to ensure a constant outlet pressure. Please adhere to a minimum design static pressure of 70-psi which accounts for the assumed 50-psi existing system pressure plus a 20-psi boost by the pump. Any chosen product will have to adhere to section 74-4 of the standard specifications
Response posted 12/13/2018




Inquiry #18: Please note that inquiry 13 was sent because of you moving the bid date to December 20th. Please reconsider this bid date.
Inquiry submitted 12/12/2018

Response #1:No plans to move the bid date.
Response posted 12/12/2018




Inquiry #19: Please understand that businesses will be closed for the holidays making it impossible to review DBE subcontractor quotes, send the confirmation forms to them, and receive them back in time for the DBE submittal to be delivered to Caltrans by December 26th.
Inquiry submitted 12/12/2018

Response #1:Comment noted.
Response posted 12/12/2018




Inquiry #20: Please reconsider postponing the bid opening until the week of January 7th or in this case give the contractor until Jan 4th to submit the required DBE documentation. With a bid date of Dec 20th, Caltrans is in fact hindering the contractor's ability to obtain the necessary DBE documentation to confirm the DBE goal has been met or to substantiate a Good Faith Effort within the 5 days. Caltrans must provide a reasonable opportunity for the contractor to meet or exceed the DBE goal and or provide a Good Faith Effort.
Inquiry submitted 12/13/2018

Response #1:Submitted for consideration.
Response posted 12/13/2018




Inquiry #21: We just received the addendum 3 for this project and it is unclear as to the location of the gate called out on revised plan sheet C-17. This gate is under bid item 173 (10 chain link gate (Type CL-6)). Please clarify the location of the gate, we feel like it may be in conflict with exiting fencing and/or other exiting items.
Inquiry submitted 12/13/2018

Response #1:Submitted for consideration.
Response posted 12/14/2018




Inquiry #22: Regarding the booster pump, from the notes on the electrical drawings I assume the power is 240 V 60Hz. I could not find anything on the phasing. Is it single phase or 3 phase?
Inquiry submitted 12/14/2018

Response #1:Submitted for consideration.
Response posted 12/17/2018


Response #2:Booster Pump shall be single phase (240v).
Response posted 12/17/2018




Inquiry #23: The project specification indicates the department has obtained a price quote for the irrigation controller w/appurtenance and paint, 20-2.06b(2)(a). Is this a DBE vendor? Can we use this towards our DBE goal?
Inquiry submitted 12/18/2018

Response #1:Submitted for consideration.
Response posted 12/19/2018




Inquiry #24: Section 5-1.20E Water meter charges: states that the contractor is to pay for the installation of new water meters, But what it does fail to state is Who is responsible for the water cost during construction and the plant establishment period. Does the state bear all these cost or does the contractor pay these cost until time of turnover at the end of Plant Establishment Period. Please advise as this is a costly bid item if we have to include all cost.
Inquiry submitted 12/19/2018

Response #1:Submitted for consideration.
Response posted 12/19/2018


Response #2:The State does not bare any cost during construction and plant establishment.
Response posted 12/19/2018


The information provided in the responses to bidder inquiries is not a waiver of Section 2-1.07, "JOB SITE AND DOCUMENT EXAMINATION" of the Standard Specifications or any other provision of the contract, nor to excuse the contractor from full compliance with the contract. Bidders are cautioned that subsequent responses or contract addenda may change a previous response.


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