Bidder Inquiries

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Viewing inquiries for 09-366804

Inquiry #1: The Informational Handbook provides a CPA stating: “Every contractor and subcontractor conducting business on the Reservation and with a contract of $1,000.00 or more shall pay a one-time Employment Administrative Fee of four percent (4%) of the total amount of the contract per each contract.” However, other sections of the handbook, including page 54 and page 62, indicate that the TERO/Employment Administrative Fee will be paid by the State, not the contractor.

Could you clarify whether the CPA governs who is responsible for paying the TERO/Employment Administrative Fee? If the contractor is responsible, will the additional funds be reimbursed through a change order?

Inquiry submitted 11/25/2024

Response #1:The TERO summary on page 54 of the Information Handout states the Department pays the TERO/Employment Administrative Fee.
Response posted 11/25/2024

Inquiry #2: Specification section 10-1.03 Time constraints only allows for installation of Drain system #5 between October 1 - March 31. Based on anticipated award with subsequent start dates, this constraint may provide delays in planned sequencing of Stage work area 2 progressing expeditiously. Can DS 5 start date begin earlier if work area 1 actual completion is earlier than October 1?

Inquiry submitted 12/01/2024

Response #1:Construction on drainage system no. 5 cannot start before October 1. Per note 3 of staging plans work areas can be completed in any order. Bid as per current contract documents.
Response posted 12/04/2024

Inquiry #3: Please confirm the pricing listed in Section 86-1.02k(4) will be valid though at least June 30, 2025 to allow for the award of the contract and the syubsequent submittals and purchase process.
Inquiry submitted 12/02/2024

Response #1:Any additional cost due to expired quotes per specification will be paid by change order.
Response posted 12/03/2024

Inquiry #4: Please confirm the pricing listed in Section 86-1.02AB(1) will be valid though at least June 30, 2025 to allow for the award of the contract and the syubsequent submittals and purchase process.
Inquiry submitted 12/02/2024

Response #1:Any additional cost due to expired quotes per specification will be paid by change order.
Response posted 12/03/2024

Inquiry #5: Please confirm the pricing listed in Section 86-1.02AB(1) includes tech support onsite.
Inquiry submitted 12/02/2024

Response #1:Yes, the pricing includes onsite tech support
Response posted 12/04/2024

Inquiry #6: Refer to Information Handout. The TERO CPA requires certain hiring, preferences, and contracting procedures that are required (such as in page 80 Section 6.11, as an example) to be implemented post award. Please confirm Caltrans will allow deviations of the bid listing or other bid requirements due to the "post-award" process and the unknown of the TERO execution at bid time.
Inquiry submitted 12/05/2024

Response #1:Bid per contract documents.
Response posted 12/05/2024

Inquiry #7: Refer to Information Handout. The TERO CPA Section 6.6(A) requires certain Indian workforace goals that are not shown. Is there an approxiate pertange or hours Caltrans has determined for the contractor at bid time? This will help establish a benchmark for all bidders.
Inquiry submitted 12/05/2024

Response #1:No, there is not an approximate percentage of hours determined by the Department per the contract. The hours are established per 6.6A of the Informational Handout.
Response posted 12/05/2024

The information provided in the responses to bidder inquiries is not a waiver of Section 2-1.07, "JOB SITE AND DOCUMENT EXAMINATION" of the Standard Specifications or any other provision of the contract, nor to excuse the contractor from full compliance with the contract. Bidders are cautioned that subsequent responses or contract addenda may change a previous response.